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Course Policies

Course policies are set in compliance with university policy. Comprehensive information can be found in the Academic Affairs Manual (ACD) and Student Services Manual (SSM).

Information for Faculty

“Adding/Dropping/Swapping Courses” and “Exceptions and Overrides”

“Adding/Dropping/Swapping Courses” and “Exceptions and Overrides”

Adding Classes After the Drop/Add Deadline (Late Add)

Students who want to enroll in a class after the add deadline has passed must obtain faculty permission (email or faculty signature on an enrollment change request) in order to enroll. The process for enrollment:

It is the instructor’s discretion whether to approve a late add or not for a student, there is no expectation for a late add to be approved.

Dropping Classes After the Drop/Add Deadline

If a student requests to drop a class, please DO NOT sign the form. We adhere to the university deadline for students to drop. If a student does not want to continue in your class, they may go to their MyASU page and withdraw. If they have questions, please refer them to their advisor.

Request for Withdrawal after Course Withdrawal Deadline

If a student requests to withdraw from your class after the courses withdrawal deadline, please DO NOT send an approval or sign their form. We adhere to the university deadline for students to withdraw from their class/classes. Once the deadline has passed, the student needs to finish the course. If they have questions, please refer them to their advisor.

Swapping Course Sections

A student may ask to swap sections of the same class (e.g.. move from one section of EXW 100 to another). Sign the form on both the drop and add lines. We will allow a swap so that a student will not have a “W” in one section and a grade in another for the same semester.

Exceptions/Overrides

There are five types of exceptions or overrides that a student may ask of you as an instructor for a class:

  • Class limit (the section is full)
  • Time conflict (another class has an overlap with yours)
  • Class permission (department/instructor consent)
  • Requisite (prerequisites for the course have not been met)
  • Reserve capacity (student does not meet the reserve established by the department) 

As the faculty of record, you may approve the following overrides:

  • Class limit (so long as you do not go over fire capacity of the room) 
  • Time conflict (requires approval from both faculty of overlapping courses AND agreement to whether a student will leave one class early or arrive to the other late) 
  • Class permission 
  • Requisite, you may  “waive” the prerequisite for the class. 

If you grant any exception/override, please provide the student with email approval and have them submit the Course Override Form on the college's undergraduate student website.

Contact

Elaine Rostad
Sr. Director of Academic Services
Elaine.Rostad@asu.edu
602-496-2153

Honors Classes (492 and 493)

Honors Classes (492 and 493)

To streamline scheduling and enrollment, we now offer the 492: Honors Research and 493: Honors Thesis courses under the CHS prefix only. Both will have the “select instructor during enrollment” option to identify which faculty are working with which students. See FAQs regarding this change.

To enroll in CHS 492 and CHS 493, Honors students and their faculty advisor must complete an agreement that students can initiate through DocuSign. It will then be routed to the instructor for approval, and then to an academic advisor to provide a course enrollment override before a completed copy is sent to all parties for their records. This is required in addition to their Honors Prospectus which is required by Barrett Honors when the student first identifies their project. 

For more information on Thesis and Creative Project guidelines please direct students to the Barrett Honors website

Contact

Tamiko Azuma
Asst. Dean of Undergraduate Education
Tamiko.Azuma@asu.edu
480-965-9455

Special Course Agreements

Special Course Agreements

To streamline scheduling and enrollment, we now offer 494: Undergraduate Research and 499: Individualized Instruction under the CHS prefix only. Both will have the “select instructor during enrollment” option to identify which faculty are working with which students. 

To enroll in CHS 494 or CHS 499, students and faculty must complete an agreement that students can initiate. It will then be routed to the instructor for approval, and then to an academic advisor to provide a course enrollment override before a completed copy is sent to all parties for their records.

Contact

Tamiko Azuma
Assistant. Dean of Undergraduate Education
Tamiko.Azuma@asu.edu
480-965-9455

Academic Status Report (ASR)

Academic Status Report (ASR)

The Academic Status Report (ASR) allows you to identify and communicate with students who are performing poorly in class. CHS advisors and retention team follows up with students. If you have any questions about how to submit an ASR, see the online guide or contact Elaine Rostad.

Contact

Elaine Rostad
Sr. Director of Academic Services
Elaine.Rostad@asu.edu
602-496-2153

Requesting a Grade of "Incomplete"

Requesting a Grade of "Incomplete"

You may receive requests from students for a grade of incomplete (I) if they cannot withdraw from a class. The grade of “I” can only be given by an instructor when a student, who is doing otherwise acceptable work, is unable to complete a course (e.g., final exam or term paper) because of illness or other conditions beyond the student’s control. Unfinished work must be completed with the same instructor except under extenuating circumstances. The completion date is determined by the instructor but may not exceed one calendar year from the date the mark of “I” is recorded. Once the work is completed, faculty must request a change on the grade roster to post the grade. If no action is taken by the faculty, the grade will automatically revert to an “E” after one calendar year for undergraduate students and will become a permanent “I” for graduate students.

After the faculty and the student have filled out the form completely (including signatures, electronic are fine) please forward it to CHSIncomplete@asu.edu. The Student Success hub will retain a copy in case of any future questions regarding the status of the course. Note, we will not be actively monitoring the status, this is just for record-keeping purposes. As such, if you list any other grade than an “E” if the student does not finish, it will be incumbent on the instructor to input a grade change before the year deadline is reached, otherwise the grade of “E” will automatically be awarded.

Incomplete Grade Request Form

Contact

Elaine Rostad
Sr. Director of Academic Services
Elaine.Rostad@asu.edu
602-496-2153

Final Exams

Final Exams

Per University policy, final examinations, when required, must be during the designated final exam period. A final examination may be defined as a final presentation, a final paper, a final project, etc. An examination does not necessarily have to be given in the form of a final “test.” After grades have been reported, final examination papers should be retained for one year.

Posting Final Grades

Posting Final Grades

For help posting your final grades under the new Canvas system, visit the University Faculty Center. A list of roster contacts is also available for assistance. 

Student course and faculty surveys will not be released until ALL final grades are posted.

Grade Grievances

Grade Grievances

Student grade appeals must be processed in the regular semester immediately following the issuance of the grade in dispute (by commencement for fall or spring), regardless of whether the student is enrolled at the university. The process begins with a discussion about the matter between the student and the course instructor. If the matter remains unresolved, instructors should forward the case to the Academic Program Lead (APL) and degree coordinator for further review.

CHS Student Grade Grievance Process (Revised 11/30/18)

CHS Student Grade Grievance Form (Revised 11/30/18)

List of Academic Program Leads (APLs)

University Policy for Student Appeal Procedures on Grades

Non-grade related grievance procedures can be found on the Student Policies page

Contact

Elaine Rostad
Sr. Director of Academic Services
Elaine.Rostad@asu.edu
602-496-2153

Course Enrollment Minimums

Course Enrollment Minimums

In order for a course to run, it must have a minimum number of students enrolled. If these minimums are not met, the Academic Success Hub will work with Degree/Program Coordinators/Directors to find other teaching assignments and with the Student Success Hub to notify students of the cancellation.

ASU Minimum Enrollments
CHS Expected Enrollments

Undergraduate

  • Omnibus/Special Topics: 12 students (CHS expectation: evidence of consistent growth since the first time offered)
  • Permanent Number: 15 students (CHS expectation: 20 students

Graduate

  • Omnibus/Special Topics and Permanent: 8 students

Exemptions

  • Courses that are required for a program and must be offered THAT semester to prevent negatively impacting students’ ability to graduate on time.
  • Internships, research, and independent study courses are exempt.
  • There is compelling, objective evidence that enrollment will exceed the minimum prior to the start of semester. 

Contact

Tamiko Azuma
Assistant Dean of Undergraduate Education
Tamiko.Azuma@asu.edu 
480-965-9455

Stavros Kavouras
Assistant Dean of Graduate Education
Stavros.Kavouras@asu.edu
602-827-2265

Syllabus Information

Syllabus Information

All CHS course syllabi should contain standard college and university language. See the Academic Affairs Manual (ACD) for required syllabus information and the Provost’s Curriculum Development page for syllabus guidelines.

Contact

Kate Brown
Assistant Director, Academic Success
katebrown@asu.edu
480-727-4672

Contact Information

Each policy above has contact information for faculty and staff. Students should contact their advisor or instructor for more information.

Course registration and changes, grade grievances, and medical/compassionate withdrawal:

Elaine Rostad
Sr. Director of Academic Services
Elaine.Rostad@asu.edu
602-496-2153

Academic integrity cases:

Rachel La Vine
Associate Director of Student Academic Services
Rachel.Lavine@asu.edu
602-496-0795

Last page update: December 15, 2020 - 1:11pm