Flexible Work Arrangements for Staff

As outlined in the ASU Staff Personnel Manual, ASU is a diverse enterprise with a wide variety of work modes and locations and a commitment to sustainability, innovation and employee work-life balance. The College of Health Solutions is pleased to offer hybrid remote work as a benefit to our staff with these ideals in mind.

Flexible work arrangements can be put in place when it is mutually beneficial to both ASU and the employee. Arrangements are agreed upon between a supervisor and their team member. The goal of alternative work arrangements is to support work-life balance, healthy lifestyles and increase employee satisfaction while continuing to maintain high quality work standards and uninterrupted delivery of services.

Eligibility

Requests for flexible work arrangements may only be considered when:

  1. The College of Health Solutions can maintain productivity and quality of service for students, faculty, staff and other members of the university community.
  2. The culture, objectives, goals and workforce and leadership development activities of the College of Health Solutions will not be negatively impacted. Face-to-face interaction and community-building is an essential part of the culture at the College of Health Solutions.
  3. The employee has demonstrated sustained high performance and college leadership/supervisors believe the employee can maintain the expected quantity and quality of work while working remotely.

Presented below are college level parameters for hybrid remote work/flexible work arrangements. Supervisors are expected to use their discretion to work with their employee to create an arrangement that supports the business needs of the unit. It is the expectation that the supervisor monitors the performance of the employee, utilizing guidelines provided by ASU.

Hybrid Remote Work

  • This is an arrangement where the employee spends a minimum of 60% of the regular work week at a regularly assigned work location.
  • Supervisors and the employee collaborate to determine the days that work will take place on-site and the days work will be performed from another location. The final decision will always rest with College of Health Solutions leadership.
  • Supervisors are responsible for ensuring staffing levels are sufficient to meet college needs on every day of the work week.
  • Requests for hybrid schedules will require Dean approval.
  • Non-exempt employees who work remotely are required to report their work hours and take required rest breaks and meal periods as applicable. Employees must communicate with their supervisor when these breaks are taken to ensure proper coverage.
  • The university generally does not reimburse work from home-related expenses unless such expense is necessary for an approved ADA accommodation or required by applicable law.

Note: Technology (dual monitors, display adapter and cables) for home use may be available for employees. For more information, supervisors should contact CHS IT Consulting by email at DL.ORG.CHS.Admin.ITConsulting@exchange.asu.edu.

Options

The options presented below are college level parameters and the supervisor is expected to use their discretion to work with their employee to create an arrangement that supports the business needs of the unit. A supervisor may use their discretion in creating the agreement to allow the options below to be mixed as needed; however, it is the expectation that the supervisor monitors the performance of the employee.

  1. Telecommute from home no more than 2 days per week or 4 days per pay period, with a maximum of 16 hours per work week.
  2. Work at an alternative ASU work location no more than 2 days a week. Contact CHSReception@asu.edu for available locations in Tempe, Health Futures Center, Polytechnic, West or Downtown Phoenix. Locations are limited and all requests may be unable to be fulfilled.
  3. Flexible Work Schedule: The employee creates an alternative schedule that is agreed upon with their supervisor as needed, as long as business needs are met and the employee is onsite during the business hours of 9 a.m. to 4 p.m.

Policy

  1. Once an employee and supervisor agree on a hybrid work schedule, the employee must adhere to that/those day(s) of the week for the duration of their agreement. If a permanent change to the agreement is needed, a new form should be submitted 30 days prior.
  2. If hybrid remote work day falls on a scheduled university holiday, the switching of days will not be allowed.
  3. If an employee is required to be on campus during a regularly scheduled remote workday for a college event, mandatory meeting or any other specified need by supervisor or college leadership, the remote work day for that week will be cancelled and cannot be moved to another day.
  4. If there are peak times for an employee’s respective role or unit, the supervisor reserves the right to temporarily suspend the agreement. These dates and times will be communicated to the employee in a timely manner.
  5. The CHS standard work week is Monday through Friday 8 a.m. to 5 p.m.; employees who are working remotely are expected to be available during these hours. If you are unable to be available during these standard work week hours, leave time should be taken. Failure to meet work obligations can result in suspension of this remote work benefit.
  6. Agreements will be reviewed on a fiscal year schedule (July 1 – June 30).
  7. CHS may discontinue, temporarily suspend or alter the arrangement when business needs change. Departmental needs, customer service, productivity and quality always take precedence. It is the university’s exclusive decision to provide flexible work arrangements.

Process

  1. Employee and supervisor meet and discuss arrangements.
  2. Employee and supervisor review SPP: 306 Flexible work arrangements.
  3. Complete the flexible work arrangement request form.
  4. Hub leaders will collect individual forms, complete or update summary form and submit all to CHS-HR@asu.edu.
  5. CHS HR will submit summary forms for Dean review and signature.
  6. When approved, CHS HR will notify individuals and hub leaders.
  7. It is the responsibility of the employee and their supervisor to ensure the agreement is renewed, approved and resubmitted to CHS HR after the agreement expires.
  8. Employee records telecommuting days in the TAS system as shown below.

Screenshot of TAS Telecommute Flex option

Required Leadership Approvals

AreaApprover
Dean's OfficeDeborah Helitzer
Student Success HubCarrie Robinson
Business Solutions HubLynne Davis
Research Success HubLaida Restrepo
Vice Dean/Faculty Success HubMichael Yudell
Academic Success HubJulie Liss
Marketing and Event Solutions HubJulie Krell

Applicable ASU Policies

This flexible work arrangement process adheres to ASU standards. Please refer to the following for additional information:

Contact Information

Phil Carrano
Director of Fiscal and Business Operations
carranop@asu.edu 
(602) 496-2151

Page updated on Oct 29, 2021 10:09 am MST