Faculty Workload
How to submit a buyout request-Click here
If you have an administrative effort, please send an email requesting the form to Rachel.K.Otero@asu.edu for tenure/tenure track or Brenda.Madison@asu.edu for non-tenure track. The form will be initiated and sent to you for completion and approval by your administrative role supervisor(s).
Executive Summary
A faculty’s workload agreement is a collaborative agreement between the faculty and their Assistant/Associate Dean regarding the distribution of faculty effort over the upcoming academic year. Depending on the faculty’s track, rank, and associated responsibilities, workload is typically distributed between teaching, service, scholarship/research, and administration. These agreements can be revised over the course of the year as new opportunities emerge (e.g. grant funding).
Product Owners
Carol Johnston
Assoc Dean & Professor
CAROL.JOHNSTON@asu.edu
Colleen Cordes
Asst Dean + Clinical Professor
Colleen.Clemency@asu.edu
Stakeholders
All CHS Faculty (including degree/program directors) and Research Advancement representatives.
Roadmap
Release Notes
CHS IT performs monthly updates and fixes to the application which are noted below.
August 2021
August 2021
Features and Enhancements
The faculty workload homepage now displays the links to the analytics reports under the faculty workload section.
The ‘All Faculty’ menu tab has now been changed to “All Workloads”.
The grant management application link has now been added to the faculty workload menu tab.
Bug Fixes
Faculty members were previously unable to be found on the “All Faculty” but now can be found.
The semesters were not displaying on the semester column on the buyout request page but have now been fixed.
July 2021
July 2021
Features and Enhancements
None
Bug Fixes
None
June 2021
June 2021
Features and Enhancements
None
Bug Fixes
None
May 2021
May 2021
Features and enhancements
None
Bug fixes
None
April 2021
April 2021
Features and Enhancements
none
Bug Fixes
Workloads nebu hows for roles that don't have access to workloads pages have now been fixed
Unable to upload a document to the workload has now been fixed to do so
March 2021
March 2021
Features and Enhancements
Notification added on ‘Summer’ for academic year faculty
Planned vs actual courses now reflect current rules
Buyout View only access for Degree Coordinators
Allowed searching by first and last name on faculty ‘Research Proposals’
Bug Fixes
Navigating to next page when multiple pages/searches comes up were broken but now are fixed
Faculty did not have an M09 department faculty job
All faculty under approved workload now displays anything on page one
Buyout Request sorting was not working but has now been fixed
February 2021
February 2021
Added a link back to the application in buyout and workload emails.
Added a new buyout field to track discussions with the program director.
Added tenure and job information to the course planning report.
Added an indicator when the previous year’s workload is different from the current year.
Added a new column to the buyout list page to indicate when the buyout was created.
Added classes that are considered “non-contributing” to workloads.
Added a full course history on the workload review page.
January 2021
January 2021
Features and Enhancements
Added configuration for defining classes that contribute to the teaching percentage. Non-contributing classes will no longer be counted when displaying the faculty’s percentage.
Improved consistency of filters between workload pages
Changed instances of “Deny” verbiage to “Resubmit”
Enabled saving multiple timestamped notes and statuses to buyouts
Exposed the workload documents on buyouts
Added a new rule for job titles containing “Clinical Profsr” to the valid workload faculty
Bug fixes
Buyout emails will no longer be sent when a workload is submitted with no buyouts
December 2020
December 2020
Features and Enhancements
Added an indicator to distinguish between iCourse and oCourse
Added bayout requests to the workload review page
Added buyouts to the CSV report
Adjusted buyout status names to reflect the process of the RA team
Added Carol and Colleen as CC’s on all buyout emails
Bug fixes
Fixed missing RA team folder email
Adjusted the class import process to get classes that were previously missing
November 2020
November 2020
Features and Enhancements
- None
Bug fixes
Fixed a bug causing the workload details page to break for degree coordinators
October 2020
October 2020
Features and Enhancements
Added degree coordinators to appropriate users and roles
Bug fixes
none
September 2020
September 2020
Features and Enhancements
Added buyout requests to workloads
Added buyout request management and approval pages
Added new role for buyout management
Added email notifications when buyouts are submitted and approved
Added the ability for workload administrators to add workloads on behalf of other faculty
Added a notes section for faculty / workloads
Bug fixes
Added all “Lecturer” jobs to the list of workload jobs
August 2020
August 2020
Features and Enhancements
Course enrollment numbers added for each course
Cross listed courses cleaned up
Course planning page added - report widget generates a CSV
Bug fixes
none
July 2020
July 2020
Features and Enhancements
Created report for Tenure-Track and Tenure faculty
Bug fixes
None
June 2020
June 2020
Features and Enhancements
none
Bug Fixes
None
May 2020
May 2020
Features and Enhancements
An “All Faculty” page was created which displays Faculty name, asurite, job description code along with the percentages of the workloads, status , time period. This page can also be sorted by the column and searched by year, course and keywords. The “CHS only” check box filters the list to CHS faculty only.
Report section was created with a summary of total workloads and total denied or pending for a chosen year in the dropdown menu.
Bug fixes
None
April 2020
April 2020
Features and Enhancements
Workload Resubmission request email reminders will now have a feedback message without the word “Denied”
Bug fixes
None
April 2020
April 2020
Features and Enhancements
Workload Resubmission request email reminders will now have a feedback message without the word “Denied”
Bug fixes
None
March 2020
March 2020
Features and Enhancements
None
Bug fixes
Workloads displaying false/true instead of the course number is now being resolved. Course number display is now restored.
February 2020
February 2020
Features and Enhancements
Faculty can now add documents to their workload
Workloads documents uploaded now exposes the uploading person and uploaded date. By default it is hidden, clicking the button will expand with newest on the top
Faculty workload categories i.e. teaching , research, service and administration are now displayed in graphic form along with percentage for each.
Reminder emails sent to Faculty is set as start date Feb1 and end date on March 31st
Bug fixes
None
January 2020
January 2020
Features and Enhancements
None
Bug fixes
None
December 2019
December 2019
Features and Enhancements
None
Bug fixes
None
November 2019
November 2019
Features and enhancements
- Added section number to course information displayed in the workload.
- Updated the denial email to use more constructive wording.
Bug fixes
- Fixed an issue preventing searching and paging on various pages.
- Filtered out non-CHS faculty from the Unsubmitted Faculty page.
- Fixed a configuration issue preventing workload revision emails from being sent.
October 2019
October 2019
Features and enhancements
- Faculty who no longer work for the CHS are removed from the list used for this application.
- Workloads were redesigned to save a snapshot of the employee's jobs at the time of creating the workload.Future changes to the employee's jobs will no longer retroactively change the workload.
- A dashboard page was created to display the workload of the faculty login in along with their community partnership work. This acts like faculty welcome page.
- The home page was added to give a high-level summary of the application.
Bug fixes
- Email notifications sent to faculty and product owners like workload revision submitted, workload submitted, workload approved and workload denial are now fixed.
September 2019
September 2019
Features and enhancements
- Degree Coordinators now have access to view approved workloads.
- Scheduled courses from PeopleSoft now display in the workload page.
Bug fixes
- None