Faculty Workload

Open Faculty Workload App

How to submit a buyout request-Click here

If you have an administrative effort, please send an email requesting the form to Rachel.K.Otero@asu.edu for tenure/tenure track or Brenda.Madison@asu.edu for non-tenure track. The form will be initiated and sent to you for completion and approval by your administrative role supervisor(s).

Executive Summary

A faculty’s workload agreement is a collaborative agreement between the faculty and their Assistant/Associate Dean regarding the distribution of faculty effort over the upcoming academic year. Depending on the faculty’s track, rank, and associated responsibilities, workload is typically distributed between teaching, service, scholarship/research, and administration. These agreements can be revised over the course of the year as new opportunities emerge (e.g. grant funding).

Product Owners

Colleen Cordes

Colleen Cordes
Asst Dean + Clinical Professor
Colleen.Clemency@asu.edu

Stakeholders

All CHS Faculty (including degree/program directors) and Research Advancement representatives.

Roadmap

Development of this application is done on a monthly iteration process. Click here to see monthly dates
of migration to test, final production release and other related information is on this calendar

Release Notes

CHS IT performs monthly updates and fixes to the application which are noted below.

August 2021

August 2021

Features and Enhancements

  • The faculty workload homepage now displays the links to the analytics reports under the faculty workload section.

  • The ‘All Faculty’ menu tab has now been changed to “All Workloads”.

  • The grant management application link has now been added to the faculty workload menu tab.



Bug Fixes 

  • Faculty members were previously unable to be found on the “All Faculty” but now can be found.

  • The semesters were not displaying on the semester column on the buyout request page but have now been fixed.

July 2021

July 2021

Features and Enhancements

  • None

 

Bug Fixes 

  • None

June 2021

June 2021

Features and Enhancements

  • None

 

Bug Fixes 

  • None

May 2021

May 2021

Features and enhancements

  • None

Bug fixes

  • None

April 2021

April 2021

Features and Enhancements

  • none

Bug Fixes 

  • Workloads nebu hows for roles that don't have access to workloads pages have now been fixed 

  • Unable to upload a document to the workload has now been fixed to do so

March 2021

March 2021

Features and Enhancements

  • Notification added on ‘Summer’ for academic year faculty

  • Planned vs actual courses now reflect current rules

  • Buyout View only access for Degree Coordinators 

  • Allowed searching by first and last name on faculty ‘Research Proposals’

 

Bug Fixes 

  • Navigating to next page when multiple pages/searches comes up were broken but now are fixed 

  • Faculty did not have an M09 department faculty job

  • All faculty under approved workload now displays anything on page one 

  • Buyout Request sorting was not working but has now been fixed 

February 2021

February 2021

  • Added a link back to the application in buyout and workload emails.

  • Added a new buyout field to track discussions with the program director.

  • Added tenure and job information to the course planning report.

  • Added an indicator when the previous year’s workload is different from the current year.

  • Added a new column to the buyout list page to indicate when the buyout was created.

  • Added classes that are considered “non-contributing” to workloads.

  • Added a full course history on the workload review page.

January 2021

January 2021

Features and Enhancements

  • Added configuration for defining classes that contribute to the teaching percentage. Non-contributing classes will no longer be counted when displaying the faculty’s percentage.

  • Improved consistency of filters between workload pages

  • Changed instances of “Deny” verbiage to “Resubmit”

  • Enabled saving multiple timestamped notes and statuses to buyouts

  • Exposed the workload documents on buyouts

  • Added a new rule for job titles containing “Clinical Profsr” to the valid workload faculty

 

Bug fixes

  • Buyout emails will no longer be sent when a workload is submitted with no buyouts

December 2020

December 2020

Features and Enhancements

  • Added an indicator to distinguish between iCourse and oCourse

  • Added bayout requests to the workload review page

  • Added buyouts to the CSV report

  • Adjusted buyout status names to reflect the process of the RA team

  • Added Carol and Colleen as CC’s on all buyout emails

 

Bug fixes

  • Fixed missing RA team folder email

  • Adjusted the class import process to get classes that were previously missing

November 2020

November 2020

Features and Enhancements

  • None

Bug fixes

  • Fixed a bug causing the workload details page to break for degree coordinators

October 2020

October 2020

Features and Enhancements

  • Added degree coordinators to appropriate users and roles

Bug fixes 

  • none

September 2020

September 2020

Features and Enhancements

  • Added buyout requests to workloads

  • Added buyout request management and approval pages

  • Added new role for buyout management

  • Added email notifications when buyouts are submitted and approved

  • Added the ability for workload administrators to add workloads on behalf of other faculty

  • Added a notes section for faculty / workloads

 

Bug fixes

  • Added all “Lecturer” jobs to the list of workload jobs

August 2020

August 2020

Features and Enhancements 

  • Course enrollment numbers added for each course 

  • Cross listed courses cleaned up

  • Course planning page added - report widget generates a CSV

 

Bug fixes 

  • none

July 2020

July 2020

Features and Enhancements

  • Created report for Tenure-Track and Tenure faculty

Bug fixes

  • None

June 2020

June 2020

Features and Enhancements 

  • none

Bug Fixes

  • None

May 2020

May 2020

Features and Enhancements

  • An “All Faculty” page was created which displays Faculty name, asurite, job description code along with the percentages of the workloads, status , time period. This page can also be sorted by the column and searched by year, course and keywords.  The “CHS only” check box filters the list to CHS faculty only.

  • Report section was created with a summary of total workloads and total denied or pending for a chosen year in the dropdown menu.

Bug fixes

  • None

April 2020

April 2020

Features and Enhancements

  • Workload Resubmission request email reminders will now have a feedback message without the word “Denied”

Bug fixes

  • None

April 2020

April 2020

Features and Enhancements

  • Workload Resubmission request email reminders will now have a feedback message without the word “Denied”

Bug fixes

  • None

March 2020

March 2020

Features and Enhancements

  • None

Bug fixes

  • Workloads displaying false/true instead of the course number is now being resolved. Course number display is now restored.

February 2020

February 2020

Features and Enhancements

  • Faculty can now add documents to their workload

  • Workloads documents uploaded now exposes the uploading person and uploaded date. By default it is hidden, clicking the button will expand with newest on the top

  • Faculty workload categories i.e. teaching , research, service and administration are now displayed in graphic form along with percentage for each.

  • Reminder emails sent to Faculty is set  as start date  Feb1 and end date on March 31st

Bug fixes

  • None

January 2020

January 2020

Features and Enhancements

  • None

Bug fixes

  • None

December 2019

December 2019

Features and Enhancements

  • None

Bug fixes

  • None

November 2019

November 2019

Features and enhancements

  • Added section number to course information displayed in the workload.
  • Updated the denial email to use more constructive wording.

Bug fixes

  • Fixed an issue preventing searching and paging on various pages.
  • Filtered out non-CHS faculty from the Unsubmitted Faculty page.
  • Fixed a configuration issue preventing workload revision emails from being sent.

October 2019

October 2019

Features and enhancements

  • Faculty who no longer work for the CHS are removed from the list used for this application.
  • Workloads were redesigned to save a snapshot of the employee's jobs at the time of creating the workload.Future changes to the employee's jobs will no longer retroactively change the workload.
  • A dashboard page was created to display the workload of the faculty login in along with their community partnership work. This acts like faculty welcome page.
  • The home page was added to give a high-level summary of the application.

Bug fixes

  • Email notifications sent to faculty and product owners like workload revision submitted, workload submitted, workload approved and workload denial are now fixed.

September 2019

September 2019

Features and enhancements

  • Degree Coordinators now have access to view approved workloads.
  • Scheduled courses from PeopleSoft now display in the workload page.

Bug fixes

  • None
Page updated on Aug 26, 2021 11:04 am MST