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Faculty Workload

Open Faculty Workload App

How to submit a buyout request-Click here

If you have an administrative effort, please send an email requesting the form to Rachel.K.Otero@asu.edu for tenure/tenure track or Brenda.Madison@asu.edu for non-tenure track. The form will be initiated and sent to you for completion and approval by your administrative role supervisor(s).

Executive Summary

A faculty’s workload agreement is a collaborative agreement between the faculty and their Assistant/Associate Dean regarding the distribution of faculty effort over the upcoming academic year. Depending on the faculty’s track, rank, and associated responsibilities, workload is typically distributed between teaching, service, scholarship/research, and administration. These agreements can be revised over the course of the year as new opportunities emerge (e.g. grant funding).

Product Owners

Colleen Cordes

Colleen Cordes
Asst Dean + Clinical Professor
Colleen.Clemency@asu.edu

Stakeholders

All CHS Faculty (including degree/program directors) and Research Advancement representatives.

Roadmap

Release Notes

CHS IT performs monthly updates and fixes to the application which are noted below.

February 2021

February 2021

  • Added a link back to the application in buyout and workload emails.

  • Added a new buyout field to track discussions with the program director.

  • Added tenure and job information to the course planning report.

  • Added an indicator when the previous year’s workload is different from the current year.

  • Added a new column to the buyout list page to indicate when the buyout was created.

  • Added classes that are considered “non-contributing” to workloads.

  • Added a full course history on the workload review page.

January 2021

January 2021

Features and Enhancements

  • Added configuration for defining classes that contribute to the teaching percentage. Non-contributing classes will no longer be counted when displaying the faculty’s percentage.

  • Improved consistency of filters between workload pages

  • Changed instances of “Deny” verbiage to “Resubmit”

  • Enabled saving multiple timestamped notes and statuses to buyouts

  • Exposed the workload documents on buyouts

  • Added a new rule for job titles containing “Clinical Profsr” to the valid workload faculty

 

Bug fixes

  • Buyout emails will no longer be sent when a workload is submitted with no buyouts

December 2020

December 2020

Features and Enhancements

  • Added an indicator to distinguish between iCourse and oCourse

  • Added bayout requests to the workload review page

  • Added buyouts to the CSV report

  • Adjusted buyout status names to reflect the process of the RA team

  • Added Carol and Colleen as CC’s on all buyout emails

 

Bug fixes

  • Fixed missing RA team folder email

  • Adjusted the class import process to get classes that were previously missing

November 2020

November 2020

Features and Enhancements

  • None

Bug fixes

  • Fixed a bug causing the workload details page to break for degree coordinators

October 2020

October 2020

Features and Enhancements

  • Added degree coordinators to appropriate users and roles

Bug fixes 

  • none

September 2020

September 2020

Features and Enhancements

  • Added buyout requests to workloads

  • Added buyout request management and approval pages

  • Added new role for buyout management

  • Added email notifications when buyouts are submitted and approved

  • Added the ability for workload administrators to add workloads on behalf of other faculty

  • Added a notes section for faculty / workloads

 

Bug fixes

  • Added all “Lecturer” jobs to the list of workload jobs

August 2020

August 2020

Features and Enhancements 

  • Course enrollment numbers added for each course 

  • Cross listed courses cleaned up

  • Course planning page added - report widget generates a CSV

 

Bug fixes 

  • none

July 2020

July 2020

Features and Enhancements

  • Created report for Tenure-Track and Tenure faculty

Bug fixes

  • None

June 2020

June 2020

Features and Enhancements 

  • none

Bug Fixes

  • None

May 2020

May 2020

Features and Enhancements

  • An “All Faculty” page was created which displays Faculty name, asurite, job description code along with the percentages of the workloads, status , time period. This page can also be sorted by the column and searched by year, course and keywords.  The “CHS only” check box filters the list to CHS faculty only.

  • Report section was created with a summary of total workloads and total denied or pending for a chosen year in the dropdown menu.

Bug fixes

  • None

April 2020

April 2020

Features and Enhancements

  • Workload Resubmission request email reminders will now have a feedback message without the word “Denied”

Bug fixes

  • None

April 2020

April 2020

Features and Enhancements

  • Workload Resubmission request email reminders will now have a feedback message without the word “Denied”

Bug fixes

  • None

March 2020

March 2020

Features and Enhancements

  • None

Bug fixes

  • Workloads displaying false/true instead of the course number is now being resolved. Course number display is now restored.

February 2020

February 2020

Features and Enhancements

  • Faculty can now add documents to their workload

  • Workloads documents uploaded now exposes the uploading person and uploaded date. By default it is hidden, clicking the button will expand with newest on the top

  • Faculty workload categories i.e. teaching , research, service and administration are now displayed in graphic form along with percentage for each.

  • Reminder emails sent to Faculty is set  as start date  Feb1 and end date on March 31st

Bug fixes

  • None

January 2020

January 2020

Features and Enhancements

  • None

Bug fixes

  • None

December 2019

December 2019

Features and Enhancements

  • None

Bug fixes

  • None

November 2019

November 2019

Features and enhancements

  • Added section number to course information displayed in the workload.
  • Updated the denial email to use more constructive wording.

Bug fixes

  • Fixed an issue preventing searching and paging on various pages.
  • Filtered out non-CHS faculty from the Unsubmitted Faculty page.
  • Fixed a configuration issue preventing workload revision emails from being sent.

October 2019

October 2019

Features and enhancements

  • Faculty who no longer work for the CHS are removed from the list used for this application.
  • Workloads were redesigned to save a snapshot of the employee's jobs at the time of creating the workload.Future changes to the employee's jobs will no longer retroactively change the workload.
  • A dashboard page was created to display the workload of the faculty login in along with their community partnership work. This acts like faculty welcome page.
  • The home page was added to give a high-level summary of the application.

Bug fixes

  • Email notifications sent to faculty and product owners like workload revision submitted, workload submitted, workload approved and workload denial are now fixed.

September 2019

September 2019

Features and enhancements

  • Degree Coordinators now have access to view approved workloads.
  • Scheduled courses from PeopleSoft now display in the workload page.

Bug fixes

  • None
Last page update: April 8, 2021 - 3:53pm